Communal Areas Check Guide

Overview

The Communal Areas Check system allows managers to record and review inspections of shared spaces. This guide will help you navigate the system effectively and create detailed check reports.

Accessing Reports

• View All Reports: Access the complete list of communal areas checks from the manager dashboard
• Report Details: Click on any date or "View Report" link to see the full inspection details
• Report Sorting: Reports are organized by date for easy reference

Creating New Reports

• Starting a New Check:
  • Navigate to the Communal Areas Check section from the manager dashboard
  • Click the "New Check" button to begin a new inspection
  • The current date will be automatically recorded
• Recording Observations:
  • Complete all required inspection fields
  • Add detailed comments about the condition of communal areas
  • Note any maintenance issues or concerns

Adding Comments

• Provide clear, concise descriptions of any issues found
• Include location-specific details when necessary
• Document any immediate actions taken
• Note any follow-up requirements

Report Management

1. Review all information for accuracy before submission
2. Submit the report to save it to the system
3. Access previous reports through the main communal areas check page

Best Practices

• Regular Checks: Conduct communal area inspections at consistent intervals
• Documentation: Include all relevant details, no matter how minor they may seem
• Follow-up: Regularly review past reports to ensure identified issues have been addressed