Extractor Fan Location Creation Guide

Getting Started

The Extractor Fan Location system allows you to record and manage the locations of extractor fans throughout the facility. This guide will help you create accurate and detailed location entries.

Important Note: Each extractor fan location must have both a unit number and a specific location description for proper identification and maintenance tracking.

Required Information

Unit Number (Required): A unique identifier for the extractor fan unit
Location (Required): A clear description of where the unit is installed

Tip: Use consistent naming conventions for unit numbers to maintain organization and avoid confusion.

Entering Unit Information

Unit Number Field:
- Enter the designated unit number for the extractor fan
- Use the standardized format for your facility
- Ensure the number hasn't been used for another unit
Location Description:
- Provide a clear, detailed description of the unit's location
- Include relevant building sections or area identifiers
- Use standard terminology for consistency

Best Practices for Location Descriptions

Include the building or section name
Specify the floor level if applicable
Reference nearby permanent fixtures or room numbers
Use cardinal directions when helpful (North, South, etc.)

Tip: Clear, specific locations make it easier for maintenance staff to locate units quickly during inspections or repairs.

Submitting Your Entry

Double-check both the unit number and location for accuracy
Ensure both fields are filled out completely
Click the "Submit" button to save the new location entry

Note: After submission, you'll be redirected to the extractor fan locations overview page where you can verify your entry.

After Submission

The system will automatically record:
- The date of entry
- Your user ID as the creator
- The entry in the maintenance database
The new location will be immediately available in the system for:
- Maintenance scheduling
- Inspection records
- Work order assignments